Software for all school operations
Six easy web apps for the people who keep schools running: substitutes, HR, the business office, IT, facilities, and the forms that tie it all together. They run in your web browser, so there’s nothing to download or install. Start with the one you need most. Add another when it helps, without setting everything up again.
Sound familiar?
5:30 a.m. calls to find a sub, and a class still uncovered at 8.
Jobs go out by text, call and to subs’ phones the moment a request is approved. Urgent ones phone subs one by one until someone takes it.
A new hire’s laptop, keys and payroll setup handled by three emails and a hallway chat.
One onboarding checklist in HR hands the device to IT, the keys to Facilities and the paperwork to the business office.
Licenses, grant reports and inspections that come due without anyone noticing.
Every due date lands on the right person’s to-do list and calendar, with reminders before it’s late.
Paper forms, signatures chased down the hall, and no idea who hasn’t answered.
Forms with approvals, signatures and reminders, sent to staff or families, with a live list of who’s done.
The web apps
Each web app works on its own and is priced on its own, so you never pay for a bundle you didn’t ask for.
Every class covered, from the first absence to the last timesheet.
From $39 a month
HR for every position, from the job posting to the last day.
From $49 a month
Your business office, kept ready for audits all year.
From $59 a month
Your district’s own IT help desk, with every device in one place.
From $25 a month
Buildings, grounds and spaces, looked after in one place.
From $29 a month
Forms, processes and resources for staff, families and the community.
From $19 a month
Better together
Connect two web apps with a one-time code and they share what they have in common, so nobody types the same thing twice.
Campuses, staff and your district’s lists live in one web app and flow to the others, kept in step every night and soon after a change.
Staff sign in once and move between web apps, with one list of everything waiting on them across all of them.
An absence asked for in HR shows up in Subs, and whichever web app decides it first decides it for both.
Onboarding in HR sends the device to IT, the keys to Facilities and the setup to the business office. A work order can become a purchase order.
A form built in Builder can stand in for any web app’s own request form, and its answers land where the work gets done.
Nothing has to be connected. Every web app works fully on its own, and you can connect or disconnect whenever you like.
In every web app
Email, text and automated calls for what can’t wait. Everyone picks how they’re told and sets their own quiet hours.
Every web app runs in the browser on any phone, tablet or computer, with nothing to install and nothing for IT to push out. Staff, subs and technicians just sign in and do their part, with the most common tasks one tap away.
Press “?” on any page and it says what each part is for. A Get set up checklist walks you to ready.
Due dates, bookings and to-dos can show up in Google Calendar, Outlook or Apple Calendar.
Build your own reports and dashboards, and have any report emailed to you on a schedule.
Send a question with a screen recording from any page, and join live training every month.
Google and Microsoft sign-in, optional two-step sign-in, and a full activity log of who changed what.
Download your district’s records as spreadsheets whenever you need them, for your own reports or to take with you.
Getting started
A short tour of the web apps you care about, with your questions answered and nothing to install.
Bring your staff in from a spreadsheet or straight from your student information system, and follow Get set up step by step. Ask us to review it with you before you go live.
Email everyone their sign-in link, hand out the ready-made launch flyers, and join live training.
Pricing
No sales call to get a quote. Each web app has one monthly price for your plan, with unlimited users, and bigger plans include more.
| Web app | Single Campus1 campus | Small DistrictUp to 3 campuses | Best valueMedium DistrictUp to 9 campuses | Large DistrictUp to 15 campuses | Extra Large DistrictUp to 25 campuses |
|---|---|---|---|---|---|
| Weaverbird Subs | $39 | $79 | $149 | $229 | $329 |
| Weaverbird HR | $49 | $99 | $199 | $299 | $449 |
| Weaverbird Finance | $59 | $119 | $229 | $349 | $499 |
| Weaverbird Help Desk | $25 | $45 | $89 | $139 | $199 |
| Weaverbird Facilities | $29 | $55 | $109 | $169 | $249 |
| Weaverbird Builder | $19 | $39 | $79 | $119 | $179 |
| Each plan also includes, with every web app | |||||
| Texts and automated calls a month | — | 250 texts 25 calls | 750 texts 75 calls | 1,500 texts 150 calls | 3,000 texts 300 calls |
| Private live trainings for your staff | — | 1 a year | 2 a year | 4 a year | 6 a year |
| Guided setup call | — | ✓ | ✓ | ✓ | ✓ |
| System audit and roster sync meeting before you go live | — | — | ✓ | ✓ | ✓ |
More than 25 campuses? The Extra Large District price, plus this much a month for each campus past 25: Subs $9, HR $12, Finance $15, Help Desk $6, Facilities $8, Builder $5. Texts are counted in 160-character segments.
Your plan sets what’s included, not just how many campuses you can add. A one-school district can choose the Medium District plan to get 750 texts and 75 calls a month, 2 private trainings a year, a guided setup call, and a system audit and roster sync meeting before going live. Move up anytime from Settings; the difference is on your next bill.
3¢ a text segment (2.5¢ past 5,000 a month) and 10¢ an automated call. Email is always included.
10% off each plan with 2 of our web apps, 15% with 3 to 5, and 20% with all 6.
Pay for the year up front and pay for 10 months instead of 12.
Every admin, staff member and sub uses it at no extra cost, however many you have.
No. Start with one web app, add others only when they help, and drop any you stop using. Each web app is priced on its own.
No. Every Weaverbird Works web app runs in the web browser you already use, on any computer, tablet or phone. There’s no software to install, no app store, and nothing for your IT team to push out to devices. People sign in at a web address and get to work. Subs and staff can add a shortcut to their phone’s home screen if they like, but it’s the same web app.
Each web app has one monthly price for the plan you choose, with unlimited users: see the table above. Pick the plan that fits your campuses, or a bigger one for the texts, calls, private trainings and setup help it includes. Texts and calls past what’s included are billed by use, a few AI features include a monthly allowance, and using more of our web apps lowers each plan.
No long-term contract. Your first 3 paid months are a commitment; after that it’s month to month and you can cancel anytime. If your district needs a purchase order or a signed agreement, we’ll work with your process.
Often, yes. Our free funding guide walks through Title II-A, Title IV-A, REAP and state programs, with draft wording for your application.
Yes, once you connect them. Connect any two web apps with a one-time code. They then share what they have in common: campuses, lists and staff are entered once and kept in step in every connected web app. They also pass work along: leave requests go between Subs and HR, forms built in Builder hand their answers to the web app that acts on them, and a new hire in HR can start setup in Help Desk, Facilities and Finance. Staff sign in once and move between web apps. Nothing has to be connected; every web app works fully on its own.
Your district owns its data, and you can download your records as spreadsheets whenever you like. We never sell it or use it for advertising. Each district’s data is kept separate. Everything is encrypted in transit, passwords are stored hashed and checked against known data breaches, and repeated wrong guesses lock the account. Two-step sign-in is available to everyone, and your district can require it for administrators. Google and Microsoft sign-in are supported too. An activity log records every sign-in and change. We back up every night and keep an encrypted copy with a second provider. Staff can come straight from your student information system or a spreadsheet. See our Privacy Policy for the details.
Weaverbirds weave their nests strand by strand, and some build one great nest that a whole colony shares. That’s the idea behind our web apps: each one is made for one office, and together they weave your district’s work into one place.
Free funding guide
Find the state and federal programs that can pay for operations software, with next steps and draft wording for your application.
Choose a time that suits you. Google asks you to confirm your name and email to book.
Not ready to pick a time? No problem: we’ll email you within one business day.